Field Details

Department: Administration / Facility Management

Qualification: Graduate in any discipline (Degree/Diploma in Administration preferred)

Experience: 0-1 years in administration.

Industry: Engineering, Manufacturing, Fasteners, Automotive

Key Responsibilities

Facility & Office Administration

• Oversee day-to-day office operations In Office
• Ensure all infrastructure such as lighting, HVAC, restrooms, and cafeteria are functioning optimally.
• Handle utility bills, AMC renewals, waste disposal coordination, and building maintenance.

Vendor & Asset Management

• Coordinate with service providers and vendors for stationery, housekeeping supplies, PPE and printing materials.
• Manage company assets such as furniture, electronics, stationery, uniforms, etc., and ensure inventory control.
• Ensure timely service and repairs through third-party vendors.
• Coordinate travel and accommodation for visitors, employees, or audit teams.
• Maintain administrative records, gate passes, ID cards, and visitor logs.
• Ensure all notice boards, safety signage, and statutory displays are up to date as per factory norms.

Event & Audit Support

• Assist in organizing safety drills, health camps, townhalls, and official events.
• Support internal audits, HR inspections, and statutory compliance visits by ensuring administrative documentation is complete and verifiable.

Communication & Coordination

• Act as a bridge between the plant floor and senior management for admin-related needs.
• Ensure administrative policies and procedures are followed consistently by employees and contract staff.

Preferred Skills

• Proficiency in MS Office and basic record-keeping.
• Excellent organizational, coordination, and communication skills.
• Experience managing support staff teams is preferred.